Requesting Medical Supplies

The Requesting process aims to accommodate ad-hoc requests for medical supplies. That is, this component of WIMEDS can be used by anyone that needs to urgently request medical supplies for NTDs from WHO. The Requesting Process is currently deployed and in production in the following link. Its main sub-components are shown in the figure below.

File:Requesting.png

High Level view of the tasks and their corresponding actors for the Requesting Process

Create Account

In order to be able to submit a request, a user needs to create an account in WIMEDS. This is done by filling the necessary information in the following link. A screenshot of the form to be filled is shown in the figure Create Account. Once the form is completed the user receives an email with a link that needs to be clicked in order to activate the account.

Create Account: the form used to allow users to create accounts that can request medical supplies.

Fill in and Submit Request

The task of submitting a new request starts with the requestor selecting the disease and the type of medicine to be requested. Next the requestor is expected to fill-in a form which consists of three tabs: 1) Selecting the Health facility for which the disease is requested. 2) Filling in information about the medicine requested and the patient for which the same is requested. 3) Uploading the necessary authorization documents that are required for the Medicine to be able to enter the Country.

File:Medicine-request-tabs.png

Medicine request form: consisting of three main tabs.

Health Facility

Medical supplies are requested on behalf of a health facility, therefore the requestor needs to select the health facility he/she is representing from the list of the already registered health facilities. However, if the health facility cannot be found on the list, he/she can register a new health facility under the respective administrative division (e.g., if the health facility is located in Barcelona, the user needs to locate the city of Barcelona and register the health facility under Barcelona). Finally, any additional consignment delivery details can be provided here too.

Select a registered health facility

In the figure below a screenshot of the form for selecting a registered health facilities is shown.

Select Health Facility: selecting an already registered health facility.

Register a new health facility

If a health facility cannot be found on the list of the existing ones, it needs to be added manually. In the figure below we show a screenshot of the form that corresponds to the adding of the health facility. Note that information with respect to the name and address of the health facility are mandatory.

Register a new Health Facility: adding all the necessary information.

Consignment delivery details

In the last part o f this tab some additional information with respect to the consignment delivery can be added. This information includes the shipping address (where the medical supplies need to be shipped), information about the department and unit of the requestor, and finally, information wrt whether the health facility already has an international courier account to cover the shipping costs. A screeshot of the form corresponding to this is shown below.

Consignment Delivery Details: additional information wrt the consignment delivery.

Approve Request

TO DO:

Create and Dispatch Shipment

TO DO:

Confirm Shipment Reception

TO DO: